Free tool , work and pay
PTO accrual calculator.
Wondering how much paid time off you will have banked by the end of the year? Enter your current balance, how you accrue, and how often you are paid, and this tool projects your year end balance in both hours and days. Everything runs in your browser, nothing is saved or sent anywhere.
Reading your accrual
Most employers grant paid time off a little at a time. You might earn a fixed number of hours each pay period, a fraction of an hour for every hour you actually work, or a flat number of days for the whole year. Pick the unit that matches your handbook, set your pay frequency, and the tool converts everything to a single yearly figure and a projected balance.
The days view simply divides your hours by the length of your workday, so a forty hour balance is five days when you work eight hour days. Keep in mind that this is a straight line projection. It does not model exact accrual dates, and it assumes your rate and schedule stay the same all year.
This page is general information, not legal, tax, or payroll advice. Employer policies differ, and many plans have accrual caps, maximum balances, waiting periods, and use it or lose it rules that this estimate does not include. Some states also regulate how unused PTO is paid out when you leave. Federal, state, and local rules vary and change over time, so check your handbook, your employer or HR, or your state labor agency for the rules that apply to you.
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